Task Management: Examples & Best Practices




Updated 2/3/2024

Explore the essentials of task management. Learn to prioritize tasks effectively, delegate responsibilities, and use task management tools.

task management cover - time and other themes

Task management is organizing, prioritizing, and tracking tasks to ensure timely completion. It is essential for maintaining productivity, avoiding burnout, and progressing toward your goals. Effective task management helps you stay connected to your work, whether personal tasks or professional projects.


  • Creating a to-do list for daily chores or work tasks
  • Prioritizing tasks based on deadlines and importance
  • Breaking down large projects into smaller, manageable tasks.
  • Delegating tasks to team members in a collaborative project
  • Tracking progress and adjusting priorities as needed

Best Practices

  • Set clear and specific goals: Clearly define your tasks to help you stay focused and motivated.
  • Prioritize tasks: Use a system like the Eisenhower Matrix to prioritize tasks based on urgency and importance.
  • Break tasks into smaller pieces: Divide large tasks into smaller subtasks to make them more manageable.
  • Establish deadlines: Set realistic deadlines for tasks to keep yourself accountable and on track.
  • Regularly review and adjust: Periodically evaluate your progress and your task list.
  • Delegate when necessary: Share responsibilities with team members to distribute workload and improve efficiency.
  • Stay flexible: Adapt to changes and re-prioritize tasks as new information becomes available.

Task Management Tools

There are many out there. Here are some popular options:

  1. TickTick: A simple yet robust cross-platform task solution. Our Top Pick ?
  2. Reminders: Apple’s native solution for tasks and other quick notes
  3. Todoist: A simple and powerful task management app that helps you organize and prioritize your tasks and projects.

If you know of one you like better, by all means. You do you.


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