Updated 10/10/2023

Discover the power of Notion for productivity and collaboration. Dive into this basic guide to understand its key tools and best practices.

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If you’ve ever found yourself overwhelmed by a dozen different productivity apps, or just in need of a single spot to store all your big ideas, then Notion is something you should definitely know about. Let’s get to it.

What is Notion?

Notion is a powerful workspace tool that brings together a bunch of functionalities like documents, databases, and rich formatting features all in one place.

You can use it for basic text tasks or as a full project management system, whatever you want. The power of the app lies in its flexibility and wide feature support.

Notion supports these and many more. It should support pretty much anything you can combine with creating and organizing information.

Rich Text Features

It’s quite easy to make documents with Notion, as it supports many shortcuts with Markdown support and slash commands. This makes it a favorite app for anything text-related where you’ll need to really dig into the formatting.


One of the cool things about Notion is its customizable templates. This can save a ton of work, especially if you apply them to your databases. Instead of having to start every document over or duplicate copies, you can use a template that’s easily editable to your needs.


This isn’t as complicated as it sounds. Imagine an Excel sheet but better. You can link different databases, filter information easily, and even switch views to organize it in multiple ways without messing it up for any collaborators. These databases are relational, too, so makes updating them easier, as they can refer to the same data across your space.

Database Views

Each database can be viewed in multiple ways. So, you can view something in a simple way like a list if you like things straightforward, or arrange it so it’s in a kanbanboard like Trello. This creates many ways to organize information and provides great flexibility.

Best Practices for Notion

We’ll keep tabs on the basics for you so you can get the most out of the app.

  1. Start Simple: You don’t need to use every tool Notion offers from day one. Start with what you need, get comfortable, and then explore more functionalities.
  2. Use Icons and Covers: Visual aids aren’t just pretty; they make navigation easier. Assign icons to different pages or use covers to differentiate sections. These will help you find information quicker and more effectively.
  3. Link Between Pages: One of Notion’s strengths is how interlinked everything can be. If you reference a project on one page, link it! Pages can have infinite subpages, so feel free to document everything and create your own Wiki of information.
  4. Regularly Review and Update: Your and your team’s needs will evolve. Regularly review your Notion setup to ensure it still serves its purpose effectively.

Bottom Line

Notion is a versatile tool that consolidates various productivity tasks into one space. It’s a game-changer where staying organized and efficient is key. The platform shines when tailored to the user’s needs, so always keep user experience at the forefront of your setup. Dive in, start simple, and let Notion evolve with your needs. ?

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